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Monday, August 9, 2010

Minutes from August 9, 2010

Atkinson Energy Efficiency Committee
August 9, 2010 bidder interview. Atkinson Town Hall
4:30pm - 6:30pm

Attendees:
Judy Wainwright
Michelle Veasey
Michael Mascola
Jim Garrity
- Guest: Vendor bidder

AGENDA:
1) The committee met with one of the Energy Audit vendor finalists for an in-depth interview. Discussed were capabilities, training, potential project plan. The meeting was productive and educational.

2) Next meeting to be held at the call of the chair.

3) Meeting adjourned at 7:45pm

Sunday, August 8, 2010

Atkinson Energy Efficiency Committee
August 2, 2010 bidder interview. Atkinson Town Hall
5:00pm - 7:00pm

Attendees:
Judy Wainwright
Michelle Veasey
Michael Mascola
Jim Garrity
- Guest: Dave Weymouth, Atkinson Maintenance Supervisor
- Guest: Vendor bidder

AGENDA:
1) The committee met with one of the Energy Audit vendor finalists for an in-depth interview. Discussed were capabilities, training, potential project plan. The meeting was productive and educational.

2) Next vendor interview meeting will be held on Monday August 9, 2010 at 4:30pm at Atkinson Town Hall.

3) Meeting adjourned at 7:00pm

Minutes from July 26, 2010

Atkinson Energy Efficiency Committee
July 26, 2010 meeting. Atkinson Town Hall

Attendees:
Judy Wainwright
Michelle Veasey
Michael Mascola
Jim Garrity
- Guest: Dave Weymouth, Atkinson Maintenance Supervisor

AGENDA:
1) Feedback from Dave Weymouth: Dave shared his impressions of some of the vendor bid responses he has reviewed. He stressed that the winning vendor needs to provide the town with specific, measurable, achievable energy reduction actions with projected costs and savings.

2) Feedback from committee members on 3 finalists: The committee discussed further findings about the 3 finalists and reviewed their sample reports in detail. The committee agreed that it needs to conduct in-person interviews with two of the final vendors. Interviews will be scheduled in early August.

3) Next regular meeting will be held in late August after interviews.

4) Meeting adjourned just before 9 pm

Minutes from July 12, 2010

Atkinson Energy Efficiency Committee
July 12, 2010 meeting. Atkinson Town Hall

Attendees:
Judy Wainwright
Michelle Veasey
Michael Mascola
Jim Garrity

AGENDA:
1) Feedback on 4 remaining vendor-bidders:
A) Each member reported back with results of the research on their assigned vendors. The committee held lengthy discussions about the qualifications of each, voted to eliminate one vendor and agreed on three finalists.
B) The three finalists will be asked to submit sample Energy Audit reports of recent projects they have worked on, and the members will do further research on each vendor.

2) Next meeting: July 26, 2010 at Atkinson Town Hall

Meeting adjourned just before 9 pm

Minutes from June 24, 2010

Atkinson Energy Efficiency Committee
June 24, 2010 meeting. Atkinson Town Hall

Attendees:
Judy Wainwright
Michelle Veasey
Michael Mascola
Jim Garrity

AGENDA:
1)EECBG Grant update: Michelle is working with TRC to finalize contract details. Since this is ARRA funding, there are many record-keeping requirements. The winning vendor will need to be willing and able to meet the paperwork/filing requirements of this program.

2) Review of EECBG Bids as submitted to the Atkinson Board of Selectmen. The Selectboard recorded all bidders and bids. The Selectboard then gave the bid responses to the Atkinson Energy Efficiency Committee with instructions to review them all, and make a final vendor recommendation back to the Selectboard. Thirteen bidders submitted proposals.
The Atkinson Energy Efficiency Committee took the following actions:
A) Bid amounts higher than our bid award were immediately disqualified; 5 bidders were eliminated for this reason.
B) The remaining 8 bids were divided among the committee members and each member read each bid and made comments about the bid and vendor qualifications. Each bid response was ranked by each member. When rankings were tabulated and discussed, the committee decided to take the top 4 scores by ranking and those vendors will go on to the second round of consideration.
C) Each member was assigned one vendor on which to do research. Each vendor and their references were to be contacted before the next meeting and asked series of questions (to be developed by the committee). Each member will come back to the next meeting ready to discuss their results.

3) Next meeting: July 12, 2010 at Atkinson Town Hall

Meeting adjourned just before 10 pm